If you use Outlook 2016 for Mac in more than one capacity, such as for your personal life and for work, you can set up Outlook to handle these different capacities by using profiles.A profile is associated with and stores a set of email messages, contacts, tasks, calendars, account settings, Scrapbook clips. To ensure the database and all Outlook data can be recovered, we recommend exporting your Outlook data to an Outlook for Mac Data File (.olm) and backing up that file. Outlook's Main Identity folder contains a database of Outlook data and many separate data records for emails, preferences, contacts, and other information.
Back up Microsoft Outlook data
Collaborate for free with online versions of Microsoft Word, PowerPoint, Excel, and OneNote. Save documents, spreadsheets, and presentations online, in OneDrive. To revert back to OneDrive cloud as the default save location for all Office 2016/265 apps, run this command-line: reg add 'HKCUSoftwareMicrosoftOffice16.0CommonGeneral' /v 'PreferCloudSaveLocations' /t REGDWORD /d 1 /f. If you need to switch between the two settings — i.e., Save to OneDrive by default when you’re at the office,. The new Office for Mac is great. True to Microsoft's claims, the latest bundle of productivity apps is indeed 'Unmistakably Office, designed for Mac.' Office 2016 implemented several new OS X's APIs, including Sandboxing (mandatory for Mac App Store apps, which Office isn't). Sandboxing apps that don't.
If you have changed your backup file selection or moved your Microsoft Data File to a different location, verify that the file is included in your backup file selection. For the default location of your Microsoft Data File, see Outlook File Locations below.
Ms Office 2016 Mac
On Windows, the Code42 app backs up the home folder, including the default location of your Microsoft Data File, by default. So in most cases, your email is backed up automatically and you don't need to take any further action.
If your Windows Outlook data is very large or you are using Outlook for Mac, see below for some further considerations based on your operating system.
Microsoft .ost files are excluded from backup for CrashPlan for Small Business. For more information about Outlook Data Files, including why you do not need to back up .ost files, see Microsoft's Outlook documentation.
See What is not backing up for a complete list of files excluded from backup.
Windows
The Code42 app backs up open files like Microsoft Outlook PST files using the Volume Shadow Copy Service (VSS). This approach has a low impact on system resources and is fully supported by Microsoft.
Office 2016 Mac
For more information, see our full article about Understand and troubleshoot backing up open files with Windows VSS.
Mac
To ensure the database and all Outlook data can be recovered, we recommend exporting your Outlook data to an Outlook for Mac Data File (.olm) and backing up that file.
Outlook's Main Identity folder contains a database of Outlook data and many separate data records for emails, preferences, contacts, and other information. Microsoft provides instructions for recovering the Main Identity folder, but it may not fully recover all of your Outlook data, which is why we recommend recovering from an .olm file.